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Flavours Food Festival

by Food Festivals Ltd (60 exhibitors, 40000 visitors)

About event

19 – 22 May 2022

FREE ADMISSION TO VISITORS attending the family festival.

Anticipated Visitor numbers based on previous footfall count:  40,000 over 4 days.

Early Bird Booking Discount:

A 30% early bird booking discount will be given to ALL booking before 25th April 2022. The discount will only be applied once your application has been accepted.

Venue Overview:

The Glass Works in Barnsley is a new 200 million pound, modern, contemporary retail and leisure destination, which compliments the traditions of Barnsley’s historic markets and reflects the famous Barnsley spirit, all located in the heart of the town centre.

At the heart of the development, the Glass Works Square significantly enhances the accessibility and connectivity of the town centre by providing direct access to and from the Transport Interchange, as well as creating a high-quality and attractive public space for events, where people can enjoy, meet and relax in.

Event Overview:

The long-term vision for Flavours Food Festival is to create a signature event for the borough based upon market research undertaken as part of the development consultation activities which demonstrated a high demand for a food and drink festival within the town centre.

Barnsley Councils Arts & Events team are committed to providing annual events and activities which increase visitor numbers and dwell time within the town centre, and for the month of May their theme for the area is 'Food and Drink'.  With this theme in mind, the Flavours food festival has been planned over four days to meet these ambitions.

The Glass Works and wider town centre also benefits from ample parking and a centralised public tranport hub  - off street parking on Saturday and Sundays is free for the first three hours.

Food Festivals Ltd have been commissioned by the Council to host a Food and Drink Festival during the dates of 19th - 22nd May.  The festival will comprise of food product stalls, food and drink concessions (a limited number) and a festival cookery demonstration area which will also be used for entertainment and live music.  

With the event being in a town centre, and on hard standing areas, it is imperative that marquees are secured correctly, thus marquees will be provided for product and trade exhibitors.  Security will also be on site for the duration of the set-up and event.  

Opening times for exhibitors:

Thursday:  10am - 6pm

Friday 10am - 8pm

Saturday:  10am - 8pm

Sunday:  10am - 5pm

 

Exhibitors

Apply for this event

Exhibit

The following documents are required when applying for this event (where relevant)

1.  Public Liability (a minimum of £5 million)

2.  Risk Assessment

3.  Fire Risk Assessment (forms attached)

4.  Gas safety certificates

5.  Environmental Health rating (FSA or equivalent)

6.  Gas pressure test certificates (Coffee providers only)

Please upload these to your application in the Documents area of the application form on the next page.

IMPORTANT INFORMATION

Deposit Scheme:

THIS EVENT HAS AN OPTION TO PAY A DEPOSIT OF 50% ON APPLICATION.  PLEASE ENSURE YOU TICK THE DEPOSIT OPTION AT CHECK OUT, OTHERWISE YOU WILL BE CHARGED FOR THE FULL AMOUNT ONCE APPROVED (PLEASE NOTE - NO PAYMENT IS PROCESSED UNTIL YOUR APPLICATION IS APPROVED).

Early Bird Booking Discount:

A 30% early bird booking discount will be given to ALL booking before 25th April 2022. The discount will only be applied once your application has been accepted.

Other Information:

All product and trade spaces are pitches that include a marquee.  

Streetfood Pitches (Min 4* Food Hygiene Rating required - 5* preferred)

Our definition of Streetfood is any food or drink that is sold to be consumed immediately.

To reduce landfill, we require all our streetfood traders to serve using reusable, recyclable or decomposable products.

You need to register with Event Owl to store your details and process your application - there is not a paper application form.

Click on the dotted lines to reveal more information.

If you have any specific requirements, then please make a note of that in the 'Special Requests' box

Generators are not permitted. If you require electricity please add this to your booking form.

All rubbish must be taken away with you. It is not permitted for you to dispose of your rubbish in any of the public bins. If we find you doing this we will invoice you for the disposal of your rubbish (minimum £100 + VAT).

What happens next?

Your application will be assessed by the Food Festival Team and you will receive an automatic email from Event Owl to confirm your application has been received. If you do not receive your email please check your spam filter.

Your deposit will be processed once your application has been approved. The balance due date is 14th April 2022. This will be automatically taken from the card presented at the time of booking. Further details will be on the email sent to you by Event Owl.

If your application is approved, you will receive a further confirmation email via Event Owl.  Failure to pay the invoice by the due date could result in your pitch allocation being released.

Only those approved will have their payment cards charged.  You need to make sure that the details on this form are correct. You will not be able to make any changes to this form once it has been submitted.

If your application is declined you will receive a confirmation of this via Event Owl.

Your joining instructions will be sent out to you a few weeks before the event. (If you have not received this information by Wednesday 4th May 2022, then please check your spam filter then get in touch with Food Festivals Ltd). 

Contact the organiser