IMPORTANT INFORMATION

THIS EVENT HAS AN OPTION TO PAY A DEPOSIT OF 50% ON APPLICATION.  PLEASE ENSURE YOU TICK THE DEPOSIT OPTION AT CHECK OUT, OTHERWISE YOU WILL BE CHARGED FOR THE FULL AMOUNT ONCE APPROVED (PLEASE NOTE - NO PAYMENT IS PROCESSED UNTIL YOUR APPLICATION IS APPROVED).

Market Traders (Not Alcohol­/Not Street Food )

We offer eight types of pitches for market traders:

• Option 1 (SOLD OUT) includes one of our 3m x 3m gazebos c/w a trestle table. Your position is guaranteed to be road facing in the core festival area (On the festival plan look for a green block).
• Option 2 (SOLD OUT) is the same as Option 1 but also includes a 13amp/16amp power connection (On the festival plan look for a green block with an orange dot).
• Option 3 (SOLD OUT) is for an open space (for your own branded 3m x 3m gazebo). Your position is guaranteed to be both road facing in the core festival area and will also be on the end of a row, therefore it will have two trading sides. (On the festival plan look for a green block with a white dot).
• Option 4 (SOLD OUT) is the same as Option 3 but also includes a 13amp/16amp power connection (on the festival plan look for a green block with an orange dot and a white dot).
• Option 5 is a discounted pitch including one of our 3m x 3m gazebos c/w a trestle table. The discount accounts for the fact that your space will be allocated in the final wave and could be anywhere on the festival plan - depending on category segregation. (This is likely to be a purple block on the festival plan. It will only be a green block if we need to fill a vacant space)
• Option 6 is the same as Option 5 but also includes a 13amp/16amp power connection (this is likely to be a purple block with an orange dot. It will only be a green block with an orange dot if we need to fill a vacant space).
• Option 7 is a discounted pitch for an open space.(for your own branded 3m x 3m gazebo). Your position is guaranteed to be on the end of a row, therefore it will have two trading sides.The discount accounts for the fact that your space will be allocated in the final wave and could be anywhere on the festival plan - depending on category segregation. (You are likely to be allocated a purple block with a white dot. It will only be a green block with a white dot if we need to fill a vacant space).
• Option 8 is the same as Option 7 but also includes a 13amp/16amp power connection.(This is likely to be a purple block with a white dot and an orange dot. It will only be a green block with a white dot and an orange dot if we need to fill a vacant space). 

In the 'Extra's' section you can order an additional trestle table if required

Alcohol Vendors (off-sales only - operating via our Premises License)

We offer eight types of pitches for Alcohol vendors::

• Option 1 (SOLD OUT) includes one of our 3m x 3m gazebos c/w a trestle table. Your position is guaranteed to be road facing in the core festival area (On the festival plan look for a green block).
• Option 2 (SOLD OUT) is the same as Option 1 but also includes a 13amp/16amp power connection (On the festival plan look for a green block with an orange dot).
• Option 3 (SOLD OUT) is for an open space (for your own branded 3m x 3m gazebo). Your position is guaranteed to be both road facing in the core festival area and will also be on the end of a row, therefore it will have two trading sides. (On the festival plan look for a green block with a white dot).
• Option 4 (SOLD OUT) is the same as Option 3 but also includes a 13amp/16amp power connection (on the festival plan look for a green block with an orange dot and a white dot).
• Option 5 is a discounted pitch including one of our 3m x 3m gazebos c/w a trestle table. The discount accounts for the fact that your space will be allocated in the final wave and could be anywhere on the festival plan - depending on category segregation. (This is likely to be a purple block on the festival plan. It will only be a green block if we need to fill a vacant space)
• Option 6 is the same as Option 5 but also includes a 13amp/16amp power connection (this is likely to be a purple block with an orange dot. It will only be a green block with an orange dot if we need to fill a vacant space).
• Option 7 is a discounted pitch for an open space.(for your own branded 3m x 3m gazebo). Your position is guaranteed to be on the end of a row, therefore it will have two trading sides.The discount accounts for the fact that your space will be allocated in the final wave and could be anywhere on the festival plan - depending on category segregation. (You are likely to be allocated a purple block with a white dot. It will only be a green block with a white dot if we need to fill a vacant space).
• Option 8 is the same as Option 7 but also includes a 13amp/16amp power connection.(This is likely to be a purple block with a white dot and an orange dot. It will only be a green block with a white dot and an orange dot if we need to fill a vacant space). 

In the 'Extra's' section you can order an additional trestle table if required

Please note, we have a Premises License covering the entire Festival Site so you do not require a TENS. You must be over 18 years of age to sell alcohol and be the holder of a Personal License. You must agree to operate a 'Challenge 25' policy. All drinks must be sold in sealed containers, intended for home consumption. Small samples may be given out but must be dispensed in a sustainable/­biodegradable cup (no single use plastics are permitted)

Alcohol vendors (on-sales)

Alcohol on-sales is only available to active members of Ryedale Pubwatch. We work with licensed premises within the core festival area for retail brands and 'Pop-Up' bars are available for independent producers..We have a Premises License covering the entire Festival Site so you do not require a TENS. You must be over 18 years of age to sell alcohol and be the holder of a Personal License. You must agree to operate a 'Challenge 25' policy. All drinks must be decanted into a sustainable/­biodegradable cup (no single use plastics are permitted and no glass bottles or vessels are permitted). On-Sales will cease at least 30 minutes prior to the published Festival closing time to allow for 'drinking up'. This will ensure the roads are more quickly cleared of pedestrians at the end of the day and will therefore enable us to allow traders vehicles in more promptly.

Street Food Pitches (Min 4* Food Hygiene Rating required - 5* preferred)

Our definition of Street Food is any food or drink that is sold for immediate consumption (i.e. not sold in sealed packages intended for consumption at home).

We operate a commission scheme with our street food partners whereby we receive 25% of your takings. When you apply for a street food pitch you will be presented with a DEPOSIT invoice.

At the end of each trading period you are required to give us your trading figures (preferably a Z report from your till).

At the end of the event we will calculate your 25% commission and reduce the total by the deposit you have paid. If the sum total is more than your deposit then we will send you an additional invoice. if your sum total is lower than your deposit there will be no further payment due. The deposit is effectively the minimum you will pay for your pitch, no refunds will be issued (unless there are very exceptional circumstances).

To reduce landfill, we require all our street food traders to serve using reusable, recyclable or decomposable products (No single use plastics or polystyrene are permitted)  

All trade stands will be on hard standing (On the Festival Plan look for the yellow blocks).

Sales of street food to cease at least 30 minutes prior to the published Festival closing time to allow time for your queue to be served before the event finishes. If your lead time is longer then you may close your queue earlier. This will ensure the roads are more quickly cleared of pedestrians at the end of the day and will therefore enable us to allow traders vehicles in more promptly.

Other useful information:

Please review our social media channels for a 'flavour' of the type of stands available.

You need to register with Event Owl to store your details and process your application - there is not a paper application form.

Click on the dotted lines to reveal more information.

If you have any specific requirements, such as a particular location, then please make a note of that in the 'Special Requests' box (we try our best with any special requests but cannot guarantee a specific position)

Generators are not permitted. If you require electricity please book one of the specific powered options

All rubbish must be taken away with you. It is not permitted for you to dispose of your rubbish in any of the public bins. If we find you doing this we will invoice you for the disposal of your rubbish (minimum £100 + VAT).

What happens next?

Your application will be assessed by the Visit Malton Team and you will receive an automatic email from Event Owl to confirm your application has been received. If you do not receive your email straight away please check your spam filter

If your application is approved, you will receive a further confirmation email via Event Owl 

Your payment will be processed once your application has been approved. If you have chosen to be in the Deposit scheme your balance will be automatically taken six weeks prior to the event .This will be automatically taken from the card presented at the time of booking. Further details will be on the email sent to you by Event Owl.

Failure to pay the invoice by the due date could result in your pitch allocation being released and given to another trader on the waiting list.

Only those approved will have their payment cards charged.  You need to make sure that the details on this form are correct. You will not be able to make any changes to this form once it has been submitted.

If your application is declined you will receive a confirmation of this via Event Owl.

Your joining instructions will be sent out to you a few days before the event. (If you have not received this information by the Wednesday before the event then please check your spam filter then get in touch with Visit Malton)

The draft layout plan is provided for guidance only. The plan is subject to change and no particular numbered pitch can be guaranteed. Only the blocks showing an orange dot can be provided with power. If you are booking a stall with power you must fill in and return the 'Power Connection Log'