Event Owl | The national all-in-one website solution for event applications

Malton Harvest Food Festival 2019

by Visit Malton CIC (100 exhibitors, 10000 visitors)

About event

7 – 8 September 2019

Set across the streets of Yorkshire’s Food Capital, Malton Harvest Food Festival is a celebration of Yorkshire's finest produce and cooking.​

Taking place on Saturday 7th & Sunday 8th September, the Harvest Food Festival is a celebration of Yorkshire's finest produce and cooking, with an emphasis on late summer and autumn produce.

Expect a harvest of game, seafood, wild and foraged food, soft fruit, baking galore, vegetarian and vegan food and the very best street food.

A top weekend of chef demo's, 100+ stalls, family entertainment, live music, talks, tastings and much more

The festival used to be a one day event attracting circa 10,000 visitors. Due to the growing success of our other events such as the Food Lovers Festival in May and the Christmas Market weekend in December, we have now upgraded the Harvest Food Festival to two days. 

If you wish to contact us, please ensure you advise what it is you sell, your location and your products Yorkshire provenance.

Apply for this event

Exhibit

IMPORTANT INFORMATION

Market Traders

We offer four types of pitches for market traders:

  1. Indoor pitches are located within the Milton Rooms with a 6ft trestle table provided by us
  2. Indoor pitches for Artisan/­Hobbyist producers. We have a limited number of pitches reserved for Artisan/­Hobbyist producers. Please describe why you qualify for one of these subsidised pitches in your application 
  3. Outdoor gazebo pitches come with  a 3m x 3m gazebo and an 8ft trestle table provided by us
  4. Outdoor open space pitches are for your own 3m x 3m gazebo/trailer
  • Electricity and additional trestle tables can be ordered separately (see 'Extras' below)

Alcohol vendors (off-sales)

We offer three types of pitches for Off-sales vendors:

  1. Indoor pitches are located within the Milton Rooms with a 6ft trestle table provided by us

  2. Outdoor gazebo pitches come with a 3m x 3m gazebo and an 8ft trestle table provided by us
  3. Outdoor open space pitches are for your own 3m x 3m gazebo/trailer
  • Electricity and additional trestle tables can be ordered separately (see 'Extras' below)
  • Alcohol sales are covered by our own license so there is no need for you to apply for a TENS. You will need your own personal license and you will have to comply with our Challenge 25 policy.

Alcohol vendors (on-sales)

We have three options for on-sales vendors:.

  1. Pop-up bars. These will be primarily located in street food courts (see site plan for locations) 
  2. Existing Pubs & Bars (agreement 1). This option is for existing pubs & bars within the festival area to permit your customers to take their drinks from inside your licensed premises to our licensed outdoors areas
  3. Existing Pubs & Bars (agreement 2) This option is for existing pubs & bars within the festival area to operate an outdoor bar and/or have an outdoor seating area
  • All pop-up bars must sell products produced in Yorkshire.
  • All licensees must be a member of Ryedale Pubwatch.and operate a Challenge 25 policy.
  • All drinks must be served in re-usable or biodegradable​ cups. No single use plastics are permitted

Streetfood Pitches

Our definition of Streetfood is any food or drink that is sold with the intention of it being consumed immediately.

We have four options for Streetfood pitches:

  1. Hot food
  2. Coffee & Hot Drinks
  3. Ice cream & Cold Desserts
  4. Vegan & Vegetarian Specialists

We operate a commission scheme with our streetfood partners whereby we receive 20% of your takings.

When you apply for a streetfood pitch you will be presented with a DEPOSIT invoice determined by the pitch size you book.

At the end of each trading period you are required to give us your trading figures (preferably a Z report from your till) we will then calculate your 20% commission and reduce the total by the deposit you have paid.

If the sum total is more than your deposit then we will send you an additional invoice. if your sum total is lower than your deposit there will be no further payment due. The deposit is effectively the minimum you will pay for your pitch, no refunds will be issued.

To reduce landfill, we require all our streetfood traders to serve using re-usable, recyclable or biodegradable​ products. No single use plastics are permitted   

What happens next?

Your application will be assessed by the Visit Malton Team.

If your application is approved, you will receive a confirmation email via Event Owl and your payment will be processed.

Please note - although you are required to submit your payment card details with your application, your payment will not actually be processed until your application has been approved. 

You need to make sure that the details on this form are correct. You will not be able to make any changes to this form once it has been submitted.

Offer
Price
Size / Qty
Market Trader - Indoor Pitch
Indoor Pitch for Market Traders
6ft trestle table provided by the organiser.

Vendor to supply own cloths/skirt for stand.

Electric can be hired separately.
£175 +20% VAT
Indoor Pitch for Artisan/­Hobbyist Producers
6ft trestle table provided by the organiser.

Vendor to supply own cloths/skirt for stand.

Electric can be hired separately.
£100 +20% VAT
Market Trader - Outdoor Pitch
3m x 3m gazebo
Gazebo and 8ft trestle table provided by the organiser. The gazebo will have a full back wall in place

Vendor to supply own cloths/skirt for stand.

Electric can be hired separately.
£250 +20% VAT
3m x 3m open space (using your own branded gazebo)
Vendor provides their own branded weighted gazebo

Electric and trestle tables can be hired separately.
£225 +20% VAT
Alcohol Vendors - Operating under our licence (No TENS required)
Off - Sales (Indoor 6ft x 2,5ft Pitch)
All drinks must be sold in sealed containers for home consumption only.

Stallholders must operate a Challenge 25 policy.
£200 +20% VAT
Off - Sales (Outdoor 3m x 3m Gazebo Pitch)
All drinks must be sold in sealed containers for home consumption only.

Stallholders must operate a Challenge 25 policy.

A 3m x 3m gazebo and 8ft trestle table will be provided by the organiser.
The gazebo will have a full set of walls available for overnight.

Vendor to supply own cloths/skirt for stand.

Electric and an additional table can be hired separately.
£275 +20% VAT
Off - Sales (Outdoor Open Space)
All drinks must be sold in sealed containers for home consumption only.

Stallholders must operate a Challenge 25 policy.

Vendor provides their own branded weighted gazebo (or trailer/­vehicle)

Electric and an additional table can be hired separately.
£250 +20% VAT
Pop-Up Bar - DEPOSIT
You are booking open space in one of our designated alcohol areas.

The deposit is calculated by the square meter.

The final fee will be 40% of your takings, less the deposit you pay

Type width x depth in meters of your total stand in the boxes provided. Include tow hitch, seating area, awnings etc

Note the minimum width is 3m and the minimum depth is 3m.

Electric and tables can be hired separately.

Pop-up bars must serve products produced in Yorkshire

Operators must be a member of Ryedale Pubwatch.and operate a Challenge 25 policy.

Drinks to be served in reusable or bio-degradable cups. No single use plastics are permitted
£75 +20% VAT
×
Existing Pubs & Bars - agreement 1
This agreement is for existing pubs & bars to permit your customers to take their drinks from inside your licensed premises to our licensed outdoors areas.

Licensee must be a member of Ryedale Pubwatch.and operate a Challenge 25 policy.

Drinks to be served in reusable or bio-degradable cups. No single use plastics are permitted
£500 +20% VAT
Existing Pubs & Bars - agreement 2
This agreement allows an existing pub or bar to set up an outdoor bar and/or an outdoor seating area in the street outside your premises.

The price you pay for this area is calculated by the square metre and is subject to the space being available on our plan.

Licensee must be a member of Ryedale Pubwatch.and operate a Challenge 25 policy.

Drinks to be served in reusable or bio-degradable cups. No single use plastics are permitted.
£75 +20% VAT
×
Street Food Vendors - 20% commission (less the deposit, listed below)
Hot Food (Open Space) - DEPOSIT
You are booking open space in one of the food court areas. The deposit is calculated by the square meter. The final fee will be 25% of your takings, less the deposit you pay

Type width x depth in meters of your total stand in the boxes provided. Include tow hitch, seating area, awnings etc Note the minimum width is 3m and the minimum depth is 3m. Price per meter square.

Electric and tables can be hired separately.
£35 +20% VAT
×
Coffee & Hot Drinks (Open Space) - DEPOSIT
You are booking open space in one of the food court areas. The deposit is calculated by the square meter. The final fee will be 20% of your takings, less the deposit you pay

Type width x depth in meters of your total stand in the boxes provided. Include tow hitch, seating area, awnings etc Note the minimum width is 3m and the minimum depth is 3m. Price per meter square.

Electric and tables can be hired separately.
£25 +20% VAT
×
Ice Cream & Cold Desserts (Open Space) - DEPOSIT
You are booking open space in one of the food court areas. The deposit is calculated by the square meter. The final fee will be 20% of your takings, less the deposit you pay

Type width x depth in meters of your total stand in the boxes provided. Include tow hitch, seating area, awnings etc Note the minimum width is 3m and the minimum depth is 3m. Price per meter square.

Electric and tables can be hired separately.
£25 +20% VAT
×
Vegan & Vegetarian Specialists (open space) - DEPOSIT
You are booking open space in one of the food court areas. The deposit is calculated by the square meter. The final fee will be 20% of your takings, less the deposit you pay

Type width x depth in meters of your total stand in the boxes provided. Include tow hitch, seating area, awnings etc Note the minimum width is 3m and the minimum depth is 3m. Price per meter square.

Electric and tables can be hired separately.
£25 +20% VAT
×
Brass Castle Traders
You are confirming your pitch as agreed with Brass Castle. The final fee will be 20% of your takings, less the deposit you pay.

Electric and tables can be hired separately
£100 +20% VAT
Extras
Additional 8ft Trestle Table hire
If you order any extra tables these will be in your stall when you arrive and will be checked out on your departure
£10 +20% VAT
13amp supply
All electrical appliances and extensions MUST be PAT tested before arrival, each item must be listed with its wattage on the application form.
£60 +20% VAT
16 amp cee form connection
All electrical appliances and extensions MUST be PAT tested before arrival, each item must be listed with its wattage on the application form.
£60 +20% VAT
32amp cee form supply
All electrical appliances and extensions MUST be PAT tested before arrival, each item must be listed with its wattage on the application form.
£120 +20% VAT
Payments powered by Stripe. Visa and MasterCard cards accepted.

Contact the organiser