Event Owl | The national all-in-one website solution for event applications

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Start creating your event and get it promoted on Event Owl.

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All event organisers welcome.

Event Owl costs for Organsiers

Event Owl is a 'pay as you accept an exhibitor' platform.  

There is no heavy outlay for a system that soon becomes dated (and to be honest does not make it any easier for the exhibitor), no modular extras to pay for, no monthly fees to use the system.

Our standard exhibitor processing prices:

Stand fee total             Event Owl fee

£0 - £24.99                   £1*                             

£25.00 - £149.99          £3.50*                       

£150+                           From £5* dependent upon stand price and numbers of exhibitors using Event Owl                           


Check out our user Organiser tesimonials

​You can also opt out of paying us and pass the booking fee onto your Exhibitors.


You could go 50/50 with your Exhibitors and pay either the admin fee (which they prefer ;) ) or the Card processing fee @ 1.4%+ 20p on the total of the full transaction, your exhibitors would pay the other fee.  The card fee may vary according to the stand order total  e.g. £100 = card fee of £1.20.

Standard service package includes:

  • Payment for exhibitor stands securely made into your bank account
  • Regulars discount offer
  • Retrospective discount facilities
  • Optional password protect booking page
  • Push email notifiers from interested exhibitors, applications, financial status directly to your inbox
  • 24/7 access to secure cloud based dashboard
  • 7 days a week account support
  • Multi event capability suitable for regular occurring events such as Farmers Markets, monthly craft fairs etc
  • Automated Sales Receipting including vat elements if required
  • Sending your terms and conditions to each exhibitor to ensure they have a copy upon application
  • Full financial information in various, downloadable spreadsheet format/PDF
  • 'Quick find' exhibitor function
  • Provision of prerequisite information such as insurance, show guide info, risk assessments, Gas, Electric, HACCP, COSH, FSA ratings
  • Offer potential exhibitor; activity inclusion, membership, advertising and sponsorship
  • Offer camping/­caravan pitches
  • Public Liability Insurance run-out alerts, which are updated as exhibitors renew their details
  • Alerts for any outstanding issues not addressed by yourself which could stifle your bookings
  • Up-to-date mail merging information available
  • Filtering capability for contractor information available
  • Logs ALL applicants and your decision
  • Waiting list option
  • Handle all email notifications on your behalf, so all you need to do is accept or decline as speedily as you can!
  • Tailored application form
  • Embedding facility to place the booking form into your website 

Gold Package

You would need to pay the Exhibitor fee as the minimum and we will provide you with:

  • Deposit scheme and automated chasing of balance payment facility
  • Early bird promotion scheme
  • Register your interest form' for regular users
  • Special package creation for those exhibitors who need space other than your normal package offer
  • Promotion of your event via our increasing database, Twitter and Facebook

Premium Package Price - prices as above + £500 per 200 exhibitors (min 50 exhibitors)

Includes all the above plus:

  • Checking risk assessments are assessor named, dated and have the company name on and are practical for purpose, and insurance documentation is correct and in date.  
  • Chasing those who have not responded to your call to book
  • Tailored emails to specific exhibitor type categories on our database 
  • Emailing your data-list on your behalf advising that bookings are now being taken and monitoring those who have failed to open the emails.
  • Monitoring traffic to your website from ours and providing reports
  • More frequent mentions on Social Media to increase awareness
  • Sponsored advert listing on our newsletters to our exhibitor database

For large/multiple events we have other packages available, please call 0330 332 6224 to discuss your needs.

Bonafide charity events welcome to get in touch to discuss bespoke packages

We welcome discussion as we want you to make the most of  Event Owl.