Event Owl | The national all-in-one website solution for event applications

Create an event

Start creating your event and get it promoted on Event Owl.

Register for FREE

All event organisers welcome.


Event Owl is simple for organisers

  1. No set up fee's.
  2. No faffing about with fiddly forms that do half a job.
  3. No expensive outlay for independent online system.
  4. Release yourself from responding with repetative emails asking "can I apply", "have I been accepted", "did my payment go through" etc etc. We do all this.
  5. Forget sending invoices - we do that for you.​

 Our unique pay as you approve scheme package

Weekly/Monthly Farmers Markets, Craft Markets and Town Markets only

£3.50 per order processed

All other markets, festivals, shows, fairs held annually, biannually or are one off events

£7.50 per order processed

All orders incur a card processing fee of between 1.2% + 20p and 1.9% + 20p, pending the Traders card, we strongly ask you to absorb this fee as we cannot determine the card to be used and therefore cannot provide an end order price for the Trader to base a decision on.

Check out our user Organiser testimonials  and our Exhibitor testimonials

Our pay-as-you-approve package includes:
  • Full page event listing, application form, full documentation prerequisite and financial processing package
  • Wi-fi accessed account information for mobile devices
  • Payment for exhibitor stands securely made into your bank account - including chasing for balance due payments
  • Promotional/­discount offer function
  • Retrospective discount facilities function
  • Optional password protect booking page (for those wishing to allow only pre-approved exhibitors to apply/regulars before new traders)
  • Bespoke package can be set up for your regular traders
  • Push email notifiers from interested exhibitors, applications, financial status directly to your inbox
  • 24/7 access to secure cloud based dashboard
  • 7 days a week account support (weekends and evenings may incur slight delays - we also organise events!)
  • Multi event capability suitable for regular occurring events such as Farmers Markets, monthly craft fairs etc
  • Automated sales receipting, including vat elements if required
  • Sending your terms and conditions to each exhibitor to ensure they have a copy upon application as well as asking them to electronically 'sign' them
  • Financial information in various, downloadable spreadsheet formats/PDFs
  • 'Quick find' exhibitor function
  • Pitch bids for the likes of Caterers
  • Offer potential exhibitor; activity inclusion, membership, advertising and sponsorship
  • Offer camping/­caravan pitches
  • Public Liability Insurance run-out alerts, which are updated as exhibitors renew their details with us
  • Alerts for any outstanding issues not addressed by yourself which could stifle your bookings
  • Up-to-date mail merging information available - we can for a few shillings, connect to your mailing package.
  • Filtering capability spreadsheets for contractor information available
  • Logs ALL applicants and your decision
  • Waiting list creation option
  • Handle all email notifications on your behalf to reduce the repetitive nature of accept/decline emailing
  • Tailored application form to suit your event needs
  • Embedding facility to place the booking form into your website (only included if your are listing on our website)
  • Deposit scheme and automated chasing of balance payment facility up to three attempts
  • Early bird promotion schemes
  • Special package creation for those exhibitors who need space other than your normal package offer

Please note: Our system handles deposit schemes based on a specific event start date, to avoid financial errors. Therefore each event offering a deposit scheme, will require a separate listing page.

For large/multiple events we can tailor the way we handle your applications to suit your needs and discuss pricing, please email info@­eventowl.­co.­uk to discuss this further.

High priced stands can be processed in the same way as pay-as-you-approve but we will send them an invoice to cap the card fee.

Bona fide charity events welcome to get in touch.

Priority Client Package- We can do way more than just process your forms.  As professional organiser ourselves we can help you futher with your event, why not call us to find out more.

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