Event Owl | The national all-in-one website solution for event applications

Todmorden Game & Country Fair 2019

by Todmorden Country Fair Ltd (150 exhibitors, 5000 visitors)

About event

29 June 2019

This one day event seeks to demonstrate all that is countryside, whilst entertaining and educating the public about how our daily lives rely on the farming community and its support organisations, to grow and rear our food, whilst looking after the beautiful British countryside we all enjoy.

Centre Vale Park is within walking distance of Todmorden Town Centre, a town famous for its food connections and is the birthplace of the world renown Incredible Edible project.  The park has hosted many shows and other events in the past from agricultural shows to smaller community events.

This show attracts visitors from Caldervale Valley, Rochdale, Oldham, Burnley and beyond, with marketing to include a strong social media campaign, flyers, newsletters, and posters being erected all over the area.

All trading pitches are on grass, so too is parking.  A deposit option is available. A Bursary is available for Calderdale based new start up businesses wishing to trade for the first time.  All businesses must provide a Risk Assessment and Public Liability insurance to be able to apply.

Exhibitors being sought are: country pursuit organisations, food, drink, artisan crafts, country crafts, support organisations, unique street foods and concessions, those who can entertain and educate with demonstrations and displays, sponsors large and small who might benefit from this new footfall.

Food and Catering Traders will be required to complete a further section for local council purposes.

Schedule

Friday, 28 June 2019

  • 10:00 am – 5:00 pm
    Exhibitor Set Up
    Those wishing to set up pre-event day, security will be on site, please read our terms and conditions on this item.

Saturday, 29 June 2019

  • 7:00 am – 9:00 am
    Event Day - Exhibitor Set up
    All trader vehicles (unless otherwise agreed for storage or part of exhibit) must be moved to the car park before we open to the public.
  • 10:00 am – 5:00 pm
    Event Trading Hours
    No vehicle movement allowed, except for organising team vehicles during this time.
  • 6:00 pm – 9:00 pm
    Break Down of Event
    No trader vehicles will be allowed on to site/or be allowed to move, until the general public have dispersed. The guide time of 6pm will be in force unless otherwise directed by our health and safety team.

Exhibitors

Apply for this event

Exhibit

PLEASE READ BELOW, BEFORE BOOKING OR MAKING A PHONE CALL TO US:

Catering and food traders - you will be required to complete a further section on your stands food hygiene.  We require a minimum of 4* rating.  Caterers - if you are a member of NCASS you can email your profile to info@­eventowl.­co.­uk who will convert your other required documents into your profile. 

Bonafide Charity stands should speak in the first instance to the organiser before booking a stand.

ALL traders will require Public Liability insurance and a Risk Assessment (see our template in the Footer under Downloads) in order to apply.  Think about the 'what if's' - gazebo's, falling tables etc

Should you have issues uploading your information, have a query on stand sizes, or using Event Owl, please either read the Exhibitor user guide, watch the videos or email info@­eventowl.­co.­uk and not the organiser.

Saturday exhibitor tickets will be allocated as thus:

2 tickets per 9m squared

3 tickets per 9.1m squared to 36m squared

5 tickets per 36.1m squared and upwards - negotiable pending size of stand

Vehicle entrance and parking displays

1 per trade stand up to 9m squared unless otherwise email negotiated

2 per trade stand up to 36m squared unless otherwise email negotiated

3 per trade stand 36.1m+ unless otherwise email negotiated

Ensure your telephone number, name of trade stand is displayed on your vehicle dashboard in case of emergencies.


SALES RECEIPTS - ONCE A BOOKING HAS BEEN APPROVED BY EMAIL VIA EVENT OWL ON OUR BEHALF, WILL BE AVAILABLE IN THE EXHIBITOR TAB AREA, UNDER 'YOUR PURCHASES AND APPLICATIONS'

Offer
Price
Size / Qty
ARTISAN PRODUCERS MARKET - Homemade Arts/­Crafts/­Foods/­Drinks
3m x 3m Outdoor pitch
3m x 3m grass pitch for the erection of your own gazebo. NO table provided. Traders in this category will be located in one area of the fair. Mass manufactured/­imported goods - these Exhibitors need to book a General Trader Pitch or Food Hall pitch.
£55
CREATIVE CALDERDALE FRIENDS AREA
One 3m x 3m Gazebo with table for local start ups
These stands are for new creative start up businesses residing in the Calderdale area. Small Bursary for those trading less than 12 months. Please see notes at the top of this section as to how to apply.
£55
We are a Food/Drink start up
Please download the Bursary application, complete and upload in the Other Documents area in the application form to follow.
We are a Art/Craft start up
Please download the Bursary application, complete and upload in the Other Documents area in the application form to follow.
GENERAL TRADER (e.g. none artisan/­retailers, support organisations)
3m x 3m outdoor pitch
Sold in units of 3m x 3m. Grassed pitch for the erection of your own gazebo. NO table provided. Traders will be dispersed in avenues across the site.
£75
Open space pitch @ £8.50 per meter squared
Should your stand not be calculable in multiples of 3m x 3m, this may be the package for you. Simply type your required pitch width x depth and we will calculate the price of the pitch.
£8.50
×
CHARITY PITCHES
3m x 3m pitch
Sold in units of 3m x 3m. Grassed pitch for the erection of your own gazebo. NO table provided. Traders will be dispersed in avenues across the site. No sale of physical products allowed.
£40
Open space pitch @ £4.50 per meter squared
Should your stand not be calculable in multiples of 3m x 3m, this may be the package for you. Simply type your required pitch width x depth and we will calculate the price of the pitch.
£4.50
×
PREMIUM PITCHES (4 x none sponsor/none catering pitches)
6m x 12m pitch (Additional frontage can be purchased below)
One minimum size 6m frontage x 12m depth pitch. For additional frontage for this pitch, please use the package below. If extra depth is required please contact the organisers and Event Owl, who will create a bespoke package for you. NO table provided.
£600
ADDITIONAL Frontage to pitch above by the metre
You MUST have checked the above box for the 6m x 12m pitch immediately above to book extra frontage.
£50
CATERING PITCHES
3m x 3m pitch Cold Food/Drinks Concessions
ONLY cold food OR cold drinks allowed on your stand (e.g. ice cream/­milkshakes/­juices/­cold desserts). Please specify which on the application form to follow. NO table provided.
£90
ADDITIONAL frontage for COLD Food Consessions
You need to have checked the box for the 3m x 3m pitch immediately above in order to book extra frontage by the meter.
£10
Open space pitch - Cold Food/­Drinks/­Concessions
Type the width and depth of your stand - including any seating area, in the boxes. we will calculate on square meter at checkout. Min width 3m, max depth 9m
£10
×
3m x 3m pitch Hot Food Concessions
For the smaller business ONLY hot food allowed on your stand (e.g. small caterers selling pizza/­sausages/­hot desserts). Please specify which on the application form to follow. NO table provided.
£120
ADDITIONAL frontage for HOT Food Concessions
You need to have checked the box for the 3m x 3m pitch immediately above in order to book extra frontage by the meter.
£13.50
Open space pitch - Hot Food/­Concessions
Type the width and depth of your stand - including any seating area, in the boxes. we will calculate on square meter at checkout. Min width 3m, max depth 9m
£13.50
×
6m x 6m pitch Large Caterers/Mobile Unit
For the larger, self contained, catering business who require additional depth for storage vehicles and their trailers/­gazebo's.
£575
ADDITIONAL frontage for Large Catering pitches
You need to have checked the box for the 6m x 6m pitch immediately above in order to book extra frontage by the meter x 6m depth.
£50
EXTRAS - ELECTRIC/­TABLES/­PASSES
13 amp supply
PAT/Receipt required of all appliances/­extension cables before connection. If two 13amp sockets are required type 2 in the box.
£15
16amp Cee form connection x 1
(caravan type connection) Blue. PAT/Receipt required of all appliances/­extension cables before connection.
£20
32amp Cee form connection
(Caravan type connection) Blue.­PAT/­Receipt required of all appliances/­extension cables before connection.
£35
We have our own silent generator and wish to bring this for our outside pitch.
Outside pitches ONLY.
ADDITIONAL Exhibitor passes
Please note 2 exhibitor passes per 3m frontage of stand will be given to all exhibitors. If extra passes are needed these are £5 pre paid or £8 on the day.
£5
Table
1x 2.9 mtr table
£10
Payments powered by Stripe. Visa and MasterCard cards accepted.

Contact the organiser