The following documents are required when applying for this event (where relevant):

1.  Public Liability (min. £5 million) 

2.  Risk Assessment

3.  Fire Risk Assessment (forms attached)

4.  Gas Safety Certificates

5. Environmental Health Rating (FSA or equivalent)

6.  Gas Pressure Test Certificates (Coffee providers only)

Please upload these to the ‘Documents’ area of your Exhibitor Application Form. 

Deposit Scheme:

THIS EVENT HAS AN OPTION TO PAY A 50% DEPOSIT UPON APPLICATION. PLEASE ENSURE YOU TICK THE ‘DEPOSIT’ OPTION AT CHECKOUT, OTHERWISE YOU WILL BE CHARGED FOR THE FULL AMOUNT ONCE APPROVED (PLEASE NOTE: NO PAYMENT IS PROCESSED UNTIL YOUR APPLICATION IS APPROVED).

Other Information:

• You will need to register your details with www.­EventOwl.­co.­uk in order to process your application. No paper application form will be provided. Please click on the dotted lines to reveal more information about each booking option. 
   
• Street Food pitches:
  • Our definition of ‘Street Food’ is any food or drink that is sold to be consumed immediately
  • A 5-star Food Hygiene Rating is preferred, and/but a minimum 4-star Food Hygiene Rating will be accepted
  • To reduce landfill, we require all Street Food traders to serve their products in reusable, recyclable or biodegradable packaging
  • All Street Food pitches will have flooring installed to stop any form of food waste marking the Square. This is included in the pitch price
  • All Street Food pitches that are LONGER than 3m x 3m must pay for the extra space required.
     
• Product/Trade pitches: 
  • A typical Product or Trade pitch is 3m x 3m in size 
  • If you are selling food-related products, A 5-star Food Hygiene Rating is preferred, and/but a minimum 4-star Food Hygiene Rating will be accepted
  • You may request a marquee upon booking, or choose to supply your own marquee 
  • An end pitch may be requested at a price of £100 + VAT, and will be subject to availability and approval. Once approved, you will receive an invoice from Food Festivals Ltd for this supplement.
     
• If you have any specific requirements or requests, please note these in the 'Special Requests' box
• Generators are not permitted. If you require electricity, please add this to your Exhibitor Application form
• Your exhibition space and immediate surroundings must be kept tidy at all times, and no rubbish is to be left outside your exhibition area. At the end of each day of trade, all rubbish must be transported to the trade waste area provided on-site. You are not permitted to use the public waste bins. If we find you to be in infringement of this agreement, you will be invoiced for the disposal of your rubbish within seven days of the Event conclusion (minimum £100 + VAT)

What happens next?

You will receive an automated email from Event Owl confirming your application has been received. Please check your ‘Spam’ folder if you fail to receive this email within 24 hours of submitting your application. 

Following submission of your Exhibitor Application Form, your application will be assessed by the Food Festivals Ltd Team. If you have elected to pay a deposit of 50% at the point of submission, said deposit will only be processed if and when your application is successful. 

When a decision has been made regarding your application, you will receive an email from Event Owl either confirming the approval or rejection of your application.

The balance of any outstanding monies will be due no later than Thursday 31^st October 2024. This will be automatically taken from the card presented at the time of booking. A confirmation email will be sent to you by Event Owl. Failure to pay the invoice by the due date could result in the cancellation of your Exhibitor Application.

Please ensure all details on your Exhibitor Application form are correct, as you will be unable to make changes to this form once it has been submitted.

Your Exhibitor Information Pack, including set-up instructions, will be circulated a few weeks prior to the event. If you have not received this information by Wednesday 20^th November 2024, please check your ‘Spam’ folder before contacting Food Festivals Ltd directly.