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Flavours Food Festival

by Food Festivals Ltd (60 exhibitors, 80000 visitors)

About event

16 – 19 May 2024

AT A GLANCE: 

 Family-friendly event

 FREE visitor admission 

 Anticipated footfall (over 4-day period): 80,000*

✅ 21% increase in footfall year-on-year**

Event Overview:

You came, you sold, you sold out… and now Flavours Food Festival is back for 2024! 

Following the remarkable success of this year’s event, Barnsley Council are pleased to announce the return of Flavours Food Festival to The Glass Works from 16th –  19th May 2024. 

In conjunction with Food Festivals Ltd, Barnsley Council is continuing its mission to transform Flavours into the borough’s signature event by welcoming over 70 stallholders for a weekend of feasting and family fun. Live music, entertainment, and a bespoke Festival Cookery Demo area will further entice Festivalgoers, whilst generous off-street parking and a centralised public transport hub allow for extended stays at the event. 

Barnsley Council runs extensive marketing campaigns for Flavours Food Festival and Barnsley Christmas Market.  This is done by The Glass Works and the Barnsley town centre team.  They cover the event across their social media followings (total almost 50,000) in the run up to and during the event including trader profiles.  Paid social media campaigns cover key target groups in the Barnsley, South Yorkshire and Yorkshire areas.  Out of Home advertising across buses, train stations and billboards in Barnsley and other target areas including Rotherham, Sheffield, Wakefield and Doncaster.  Radio advertising across different channels helps to reach many visitors alongside print advertising in local and regional publications, including relevant food and drink titles.  Lastly, they work with other partners across Barnsley including Barnsley Metrodome, Barnsley College, Barnsley Council and many more.

As current holders of NOEA’s ‘Best Local Authority Event Team’ award, Barnsley Council are no strangers to hosting quality events and providing unparalleled service to exhibitors. Free parking is available to all traders, while round-the-clock surveillance provides the option to leave goods on-site if you wish to do so. Solo stallholders are welcome to call upon our friendly event team if peckish or when ‘duty calls’; who knows, we might even be able to make a few sales on your behalf!

With the event being in a central location and on hard standing areas, marquees will be provided for those without gazebos. Due to the unpredictable nature of our glorious Yorkshire weather, we ask that all gazebos are securely fastened; nobody wants a re-enactment of that Mary Poppins scene!  

*Calculated in line with the 80,000 visitor footfall count recorded at Flavours Food Festival in 2023

**vs. footfall recorded at Flavours Food Festival in 2022 

 

Venue Overview:

The Glass Works, a newly-developed, contemporary retail and leisure destination in the heart of Barnsley town centre, welcomed the well-established Flavours Food Festival to its bespoke event space in 2022. The £200-million investment offers an unrivalled shopping and dining experience to the public, showcasing the town’s historic markets amongst independent eateries and popular high-street brands. A mere stroll from Barnsley’s Transport Interchange, The Glass Works provides enhanced access to the town centre, thus inviting audiences far and wide to experience all that Barnsley has to offer. Step into The Glass Works and you will experience the famous Barnsley spirit, coupled with tasty titbits and exclusive offerings you won’t find elsewhere. 

 

Confirmed Opening times:

Thursday 16th: 10:00 – 18:30 

Friday 17th: 10:00 – 19:00 

Saturday 18th: 10:00 – 20:00

Sunday 19th: 10:00 – 17:00

Apply for this event

Exhibit

The following documents are required when applying for this event (where relevant):

1.  Public Liability (min. £5 million)

2.  Risk Assessment

3.  Fire Risk Assessment (forms attached)

4.  Gas Safety Certificates

5. Environmental Health Rating (FSA or equivalent)

6.  Gas Pressure Test Certificates (Coffee providers only)

Please upload these to the ‘Documents’ area of your Exhibitor Application Form 

 

IMPORTANT INFORMATION

Deposit Scheme:

THIS EVENT HAS AN OPTION TO PAY A 50% DEPOSIT UPON APPLICATION. PLEASE ENSURE YOU TICK THE ‘DEPOSIT’ OPTION AT CHECKOUT, OTHERWISE YOU WILL BE CHARGED FOR THE FULL AMOUNT ONCE APPROVED (PLEASE NOTE: NO PAYMENT IS PROCESSED UNTIL YOUR APPLICATION IS APPROVED).

Other Information:

  • You will need to register your details with www.­EventOwl.­co.­uk in order to process your application. No paper application form will be provided. Please click on the dotted lines to reveal more information about each booking option. 

  • Street Food pitches:

    • Our definition of ‘Street Food’ is any food or drink that is sold to be consumed immediately

    • A 5-star Food Hygiene Rating is preferred, and/but a minimum 4-star Food Hygiene Rating will be accepted

    • To reduce landfill, we require all Street Food traders to serve their products in reusable, recyclable or biodegradable packaging

    • All Street Food pitches will have flooring installed to stop any form of food waste marking the Square. This is included in the pitch price

    • All Street Food pitches are based on a space of 3m x 3m.  If you require more, please book the extra space at an additional cost.

  • Craft and Product pitches: 

    • A typical Craft, Product or Trade pitch is 3m x 3m in size 

    • If you are selling food-related products, A 5-star Food Hygiene Rating is preferred, and/but a minimum 4-star Food Hygiene Rating will be accepted

    • You may request a marquee upon booking, or choose to supply your own marquee 

    • An end pitch may be requested at a price of £100 + VAT, and will be subject to availability and approval. Once approved, you will receive an invoice from Food Festivals Ltd for this supplement.

  • If you have any specific requirements or requests, please note these in the 'Special Requests' box

  • Generators are not permitted. If you require electricity, please add this to your Exhibitor Application form

  • Your exhibition space and immediate surroundings must be kept tidy at all times, and no rubbish is to be left outside your exhibition area. At the end of each day of trade, all rubbish must be transported to the trade waste area provided on-site. You are not permitted to use the public waste bins. If we find you to be in infringement of this agreement, you will be invoiced for the disposal of your rubbish within seven days of the Event conclusion (minimum £100 + VAT)


 

What happens next?

You will receive an automated email from Event Owl confirming your application has been received. Please check your ‘Spam’ folder if you fail to receive this email within 24 hours of submitting your application. 

Following submission of your Exhibitor Application Form, your application will be assessed by the Food Festivals Ltd Team. If you have elected to pay a deposit of 50% at the point of submission, said deposit will only be processed if and when your application is successful. 

When a decision has been made regarding your application, you will receive an email from Event Owl either confirming the approval or rejection of your application.

The balance of any outstanding monies will be due no later than Monday 8th April 2024. This will be automatically taken from the card presented at the time of booking. A confirmation email will be sent to you by Event Owl. Failure to pay the invoice by the due date could result in the cancellation of your Exhibitor Application.

Please ensure all details on your Exhibitor Application form are correct, as you will be unable to make changes to this form once it has been submitted.

Your Exhibitor Information Pack, including set-up instructions, will be circulated a few weeks prior to the event. If you have not received this information by Monday 6th May 2024, please check your ‘Spam’ folder before contacting Food Festivals Ltd directly. 

 

Offer
Price
Size / Qty
Craft / Food Product Exhibitors (4 days)
Craft Exhibitors (handmade) : Marquee Included
3m x 3m marquee supplied on hard-standing town centre space. Includes 1 x 6ft trestle table.
£460 +20% VAT
Craft Exhibitors (handmade): Own Marquee
3m x 3m position on hard-standing town centre space. Own marquee and trestle tables required.
£460 +20% VAT
Food / Alcohol Product / Gift Exhibitors: Marquee Included
3m x 3m marquee supplied on hard-standing town centre space. Includes 1 x 6ft trestle table.
£560 +20% VAT
Food / Alcohol Product / Gift Exhibitors: Own Marquee
3m x 3m position on hard-standing town centre space. Own marquee and trestle tables required.
£560 +20% VAT
End Stall Position Request
Register interest: Desirable end stall position available at £100 + VAT, subject to availability and approval. Price is for 4 days' end stall position.

Please note: a separate invoice will be issued once your application for an end stall position has been approved.
Electrics for Food Product/Craft Exhibitors
Price is for 4 days' worth of electrics.
£60 +20% VAT
Catering/­Alcohol Exhibitors (4 days)
Catering/­Alcohol Exhibitors: Marquee Included
3m x 3m marquee supplied on hard-standing town centre space. Includes 1 x 6ft trestle table.
£1200 +20% VAT
Catering/­Alcohol Exhibitors: Own Marquee
3m x 3m position on hard-standing town centre space. Own marquee and trestle tables required.
£1200 +20% VAT
Catering/­Alcohol Exhibitors: Trailer
3m x 3m position on hard-standing town centre space. Own trailer and equipment required. If your trailer is greater than 3m but shorter than 6m in length, book a single pitch and indicate the extra length in metres you require in the 'Extra Space' column below (charged at £400/metre). If your vehicle is 6m in length, you may book two 3m x 3m pitches.
£1200 +20% VAT
Catering/­Alcohol Exhibitors: Trailer Pitch Dimensions
Book 'Trailer' option FIRST before completing this section.
Please provide the exact dimensions of your trailer, including: awnings, displays, tow hitches, etc.
×
Extra Space - Trailer
If your trailer is greater than 3m but less than 6m in length, please indicate the extra metres you require (above 3m).
£400 +20% VAT
Catering/­Alcohol Exhibitors: Electrics
Price is for 4 days' worth of electrics.
£120 +20% VAT
Coffee­/Ice-Cream/­Churros/­Crê­pes Providers: Space Only
3m x 3m position on hard-standing town centre space. Own trailer/marquee and equipment required.

Please note: only 1 of each provider will be accepted.
£900 +20% VAT
Coffee­/Ice-Cream/­Churros/­Crê­pes Providers: Trailer Pitch Dimensions
Book 'Trailer' option FIRST before completing this section.
Please provide the exact dimensions of your trailer, including: awnings, displays, tow hitches, etc.
×
Coffee­/Ice-Cream/­Churros/­Crê­pes Providers: Extra Trailer Space Required
Fill in this area if your trailer is bigger than a 3m x 3m space. You pay per metre for the extra space. Eg if your trailer is 5m long (including tow-hitch) , book a 3m x 3m trailer space and then put in a 2 in this box.
£300 +20% VAT
Coffee­/Ice-Cream/­Churros/­Crê­pes Providers: Electrics
Price is for 4 days' worth of electrics.
£80 +20% VAT
Small Business/Craft Exhibitor Exclusive: Table Space within 'Library @ The Lightbox' (Daily Rate)
Table Space - Saturday 18th May
Indoor space within 'Library @ The Lightbox'.

A single 6ft x 2ft table and one chair are provided.
£65 +20% VAT
Additional Trestle Tables - for Marquees Only (Not applicable to Library)
1 x Trestle Table
1 6ft x 2ft
£12 +20% VAT
Payments powered by Stripe. Visa and MasterCard cards accepted.

Contact the organiser