IMPORTANT INFORMATION

THIS EVENT HAS AN OPTION TO PAY A DEPOSIT OF 25% ON APPLICATION. PLEASE ENSURE YOU TICK THE DEPOSIT OPTION AT CHECK OUT, OTHERWISE YOU WILL BE CHARGED FOR THE FULL AMOUNT ONCE APPROVED (PLEASE NOTE - NO PAYMENT IS PROCESSED UNTIL YOUR APPLICATION IS APPROVED).

Market Traders (Food/Drink - Not Alcohol­/Not Street Food)

We offer various types of pitches for food/drink market traders:

• Option 1 includes one of our 3m x 3m gazebos c/w an 8ft trestle table
• Option 2 is the same as Option 1 but also includes a 13amp/16amp power connection 
• Option 3 is for an open space (for your own branded 3m x 3m gazebo)
• Option 4 is the same as Option 3 but also includes a 13amp/16amp power connection

In the 'Extra's' section you can order an additional trestle table if required

Alcohol Vendors (off-sales only - operating via our Premises License)

We offer various types of pitches for Alcohol vendors::

• Option 5 includes one of our 3m x 3m gazebos c/w an 8ft trestle table.
• Option 6 is the same as Option 5 but also includes a 13amp/16amp power connection
• Option 7 is for an open space (for your own branded 3m x 3m gazebo).
• Option 8 is the same as Option 7 but also includes a 13amp/16amp power connection

In the 'Extra's' section you can order an additional trestle table if required

Please note, we have a Premises License covering the entire Festival Site so you do not require a TENS. You must be over 18 years of age to sell alcohol and be the holder of a Personal License. You must agree to operate a 'Challenge 25' policy. All drinks must be sold in sealed containers, intended for home consumption. Small samples may be given out but must be dispensed in a sustainable/­biodegradable cup (no single use plastics are permitted)

Market Traders (Non-Food­/Drink)

We offer two types of pitches for non-food­/drink market traders:

• Option 9 includes one of our 3m x 3m gazebos c/w an 8ft trestle table. Your position will be within the specific non-food market area in Newgate
• Option 10 is for an open space (e.g. for your own branded 3m x 3m gazebo). Your position will be within the specific non-food market area in Newgate

Artisan Producers Indoor Pitch

         Option 11 - We have a limited number of subsidised Artisan Producer Pitches available. These               pitches are reserved for new artisan producers who have been trading for less than 3 years.

Special Diets Market Traders (Vegan/­Vegetarian/­Gluten Free/Non-Dairy)

Street Food Pitches (Min 4* Food Hygiene Rating required - 5* preferred)

Our definition of Street Food is any food or drink that is sold for immediate consumption (i.e. not sold in sealed packages intended for consumption at home).

We operate a commission scheme with our street food partners whereby we receive 25% of your gross takings. When you apply for a street food pitch you will be presented with a deposit invoice, which includes a compulsory £50 waste collection fee.

At the end of each trading period you are required to give us your gross trading figures (preferably a Z report from your till or a screenshot of your card machine readout).

At the end of the event we will calculate your 25% commission and reduce the total by the deposit you have paid (minus the waste collection fee). If the sum total is more than your reservation fee then we will send you an additional invoice. if your sum total is lower than your reservation fee then a credit will be issued. Your final fee will be 25% of your gross turnover + £50 (waste collection fee) + any optional extras you have booked (e.g. power).

To reduce landfill, we require all our street food traders to serve using reusable, recyclable or compostable products (No single use plastics or polystyrene are permitted)  

All trade stands will be on hard standing.

Alcohol vendors (on-sales)

Alcohol on-sales is only available to active members of Ryedale Pubwatch. We work with licensed premises within the core festival area for retail brands - 'Pop-Up' bars are available for independent producers.We have a Premises License covering the entire Festival Site so you do not require a TENS. You must be over 18 years of age to sell alcohol and be the holder of a Personal License. You must agree to operate a 'Challenge 25' policy. All drinks must be decanted into a sustainable/­biodegradable cup (no single use plastics are permitted and no glass bottles or vessels are permitted). On-Sales will cease at least 30 minutes prior to the published Festival closing time to allow for 'drinking up'. This will ensure the roads are more quickly cleared of pedestrians at the end of the day and will therefore enable us to allow traders vehicles in more promptly.

Other useful information:

Please review our social media channels for a 'flavour' of the type of stands available.

You need to register with Event Owl to store your details and process your application - there is not a paper application form.

Click on the dotted lines to reveal more information.

If you have any specific requirements, such as a particular location, then please make a note of that in the 'Special Requests' box (we try our best with any special requests but cannot guarantee a specific position)

Generators are not permitted. If you require electricity please book one of the specific powered options

All rubbish must be taken away with you - unless you pre-book a waste collection service. It is not permitted for you to dispose of your rubbish in any of the public bins. If we find you doing this we will invoice you for the disposal of your rubbish (minimum £100 + VAT).

What happens next?

Your application will be assessed by the Visit Malton Team and you will receive an automatic email from Event Owl to confirm your application has been received. If you do not receive your email straight away please check your spam filter

If your application is approved, you will receive a further confirmation email via Event Owl 

Your payment will be processed once your application has been approved. If you have chosen to be in the Deposit scheme your balance will be automatically taken five weeks prior to the event .This will be automatically taken from the card presented at the time of booking. Further details will be on the email sent to you by Event Owl.

Failure to pay the invoice by the due date could result in your pitch allocation being released and given to another trader on the waiting list.

Only those approved will have their payment cards charged.  You need to make sure that the details on this form are correct. You will not be able to make any changes to this form once it has been submitted.

If your application is declined you will receive a confirmation of this via Event Owl and your card payment details will be automatically deleted.

Your joining instructions will be sent out to you a few days before the event. (If you have not received this information by the Wednesday before the event then please check your spam filter then get in touch with Visit Malton)

The draft layout plan is provided for guidance only. The plan is subject to change and no particular numbered pitch can be guaranteed. If you are booking a stall with power you must fill in and return the 'Power Booking Form'