Application Process

The Gatres Event Team will assess your application. You will receive an automated email from Event Owl acknowledging receipt of your application (if this email does not appear, please check your spam filter).

If your application is approved, you will receive a confirmation email via Event Owl and your payment/deposit will be processed.

Please note - Your payment will not be processed unless your application has been approved. If your application is declined, your payment details will be automatically deleted.

You need to make sure that the details on this form are correct. You will not be able to make any changes to this form once it has been submitted.

Your joining instructions will be sent out to the email address on your application form a few days before the event. The joining instructions will include set-up times, parking info, etc. If you have not received your joining instructions by Thursday morning before the event, please get in touch.

Unfortunately any pitch fees will be non-refundable, in the unlikely event of extreme weather, we reserve the right to cancel as H&S is imperative to our traders & public.

ALL OUTDOOR GAZEBOS AND OTHER INFRASTRUCTURE MUST BE WEIGHTED, PINNED OR OTHERWISE SECURED FOR SAFETY AT ALL TIMES.

FOOD OR PRODUCE STALLS

Min 4* Food Hygiene Rating required - 5* preferred.  All Food Hygiene Certificates and FSA Ratings must be submitted upon application (you will be asked to upload these).

Street Foods and Concessions - a full set of mobile food/hot drink ­unit ­documents (gas/electric certs, trailer cert, allergen list etc.). If you have these already loaded into your Event Owl profile, remember to tick the boxes! Our definition of Street food is any food or drink that is sold with the intention of it being consumed 

ALCOHOL TRADERS

The site owners host their own bar however, mulled wines and ciders are allowed.

Off-Site sales only - You must submit your own TEN or pay £20 for use of our Premises License for trading on the site.You will need your own personal license and you will have to comply with our Challenge 25 policy.

All consumables are to be biodegradable. No plastic one-time consumables.

INDOOR TRADERS

Although the indoor space is large and high, in Winter there may be freezing snaps where condensation will form on the inside of the roof. It is advised you bring a gazebo of some form to protect your stock.

Early Bird prices until 23rd October...