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Public Liability insurance upload or change

Good event organisers will require that you are insured for Public Liability at the minimum when you apply for a trade stand at their event. In fact most Organisers, whose event should also be insured, will need your Public Liability Insurance details to satisfy their insurers.

Please help event organisers by updating your details when Event Owl sends you a renewal date reminder. This will save them a huge amount of time spent otherwise chasing you for this whilst they are trying to plan and market their event.

To add (other than creating an application) or renew your Public Liability Insurance details:

  • Sign in/Register
  • Click on the Exhibitors tab
  • Select My Exhibitor Profile
  • Scroll down the page.
  • In the four boxes provided under Public Liability Insurance account details, enter, check or amend:
    • the insurance company's name
    • your policy number
    • the amount covered for 
    • and change the renewal date. This date is what we use to send your reminder emails, so please double check this is correct.  You may need to enter the date manually using dd/mm/yyyy format if your browser does not like the calendar.
  • Next click on the pink button called 'Click here to upload public liability insurance certificate'. Your computers/­device's file library should automatically open. Click on the document required (and select 'Open' for example in MS Office) to upload your PUBLIC LIABILITY insurance document. Check this document shows:

The insured details, company/traders name, policy renewal date, insurance company name an details, account number, how much you are covered for as the minimum.

  • Delete the old policy document so it is not sent with the new one.
  • Save your new details by clicking Update profile at the bottom of the page.
  • WAIT for the on screen message advising that we have updated your profile.

To check this has been updated. The status Pending Insurance will no longer display on 'My Applications' page list if the renewal date has been changed and saved correctly.

Event Owl will send all the organisers you've recently applied to your new information.

Note: some premises insurance do not cover for event stands off site.

Did you know

  • You can download your insurance details from the site at anytime. Useful for showing event H & S Officers if you've forgotten to take your documents to the event!
  • We send you public liability insurance reminder emails when its nearing the renewal date due.
  • As soon as you log in to your exhibitor profile and update this information, we will automatically update the lists of all the organisers you have applied to.  
  • We will keep sending you automated reminders until the date box has been changed.  The details and date box must match the insurance document you upload.

The organiser is perfectly within their rights to subsequently deny your attendance, forfeit all monies paid and sell the stand to someone else if this your insurance details are not in date by the time of their event.

In principle you cannot apply for an event without being insured for public liability, via Event Owl, unless the Organsier allows another document to be used, this is at their risk entirely. If you have a membership card, we will require a Jpeg/PDF of BOTH sides of the card OR a copy of the insurance cover policy on your membership information.  

If you are a small business and do not have insurance, but trade occasionally, it might be worth checking with your household insurance company to see if you can add this. 

Also, you might need to be covered for Product Liability - check with your insurance company first and add this document to your insurance area.

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