Applying discounts and special prices
As organisers, we tend to warmly welcome sponsors, those who can demonstrate, erect displays, entertain and other activity providers which increase the dwell - and therefore spend, time at our events. We like to entice them with a 'special rate', 'price' or discount.
We have THREE methods of discounting (special rate, promotion) available!
Regardless of the discount, Exhibitors/Participants in whatever guise, will still need to register, complete their profile, and upload all their required documents so we can process their fee and apply your discount. Just direct them to our Exhibitor Simple Guide.
- You can give them a discount ‘in the back’ through your dashboard, before you accept them, upon receiving their application.
- The Exhibitor selects their stand package, applies as normal and enters their card details. No card is processed before you accept them purely because this option is available to you. 100% discounts can be applied, call it our way of helping to support your event, but please refer to our terms and conditions before applying.
- When you receive their application you will see this next to their application on your Exhibitor list:
4. Click on the Set discount link and you will see this…
5. You simply set their discount EITHER in £ or % in the relevant box and click save. THEN click Approve and the system will take the discount off during the card processing stage. If a deposit is being offered, the discount is ONLY applied when their balance due payment is being taken off their card.
6. If you accept, but forget to use the set discount option, or later need to apply a discount to:
i. a FULL payment, follow option 3 below.
ii. a deposit that was made, and the balance due is still outstanding, the discount will be applied to the balance due.
7. Both your own and your exhibitors sales receipts and dashboard spreadsheets will show the discount applied in the Discount column.
The above is most suited to those needing a special price facility for certain, but not all exhibitors.
1. BEFORE going live with your event, you can set up a discount/promotional code in the Exhibitor Packages area. This is found by clicking on the Organiser tab, then Organised events, then Edit. At the bottom of Exhibitor Packages page you will see this:
2. Set the discount either (using the drop down menu) as % or £ and in the box adjacent type the discount amount, and the dates required to/from.
3. Give this code to your exhibitor/s (after you have completed filling in your Exhibitor package page of course!). At check out they are asked, at the top of their order, for a promotion code. They need to enter the code, click Apply. The 'discount' is taken off their total before they go any further.
4. On your own and and your Exhibitors spreadsheet the discount will be reflected under the Promotion column. The sales receipt in the order area would look like this (for this purpose a 10% discount has been given to this exhibitor):
The above is most suited to a general early bird offer for any exhibitor, or where a previous years exhibitor discount is needed for encouragement. We can these up for you AFTER you go live if needed.
If you forget, or if it’s an afterthought, you can always refund them via Stripe, this will show in your spreadsheet too and on their receipt as a REFUND not a discount or promotion. You simple find the customers purchase in Stripe, click to open the full transaction page and use the refund button. This allows you to either refund in full or a partial amount.
We can as a last resort create a new package, if you've gone live with bookings, purposefully for that exhibitor. However, the drawback is that this allows any other exhibitor applying whilst that package is up, to see the price of that particular stand. So we advise a discount wherever feasible.