Running an Event is Hard Enough. Managing Traders Shouldn't Be.
Trusted by hundreds of UK event organisers since 2014.
Applications | Payments | Documents | Approvals | Communications
Reduce the paperwork. Reduce the emails. Reduce the stress.
Spend less time managing trader applications and more time delivering a fantastic event.
If you've ever spent evenings chasing insurance certificates, answering the same questions repeatedly, checking who's paid, updating spreadsheets, processing application forms or trying to fill the last few pitches before your event, you're not alone.
We've been there too.
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Event Owl was created by an event organiser who understands how much time and effort goes into managing trader bookings, paperwork and payments - and other event organisers assisted her! That's why together we developed a system designed specifically for events of all sizes, from community festivals and markets through to large public events.
Does This Sound Familiar?
- Trader applications arriving by email, Facebook Messenger and text message.
- Insurance certificates stored across multiple folders.
- Chasing traders for missing paperwork.
- Not knowing who has paid and who hasn't.
- Endless questions about booking status.
- Updating spreadsheets late into the evening.
- Filling pitches one application at a time.
- Trying to keep organisers, volunteers and traders informed.
Most organisers tell us these tasks take far longer than they should.
In fact, many say the administration involved in managing traders takes almost as much time as organising the event itself.
That's where Event Owl helps.
Imagine having all your trader applications, payments, documents and communications in one place.
No more hunting through inboxes.
No more wondering who's paid.
No more chasing paperwork.
No more duplicate administration.
Everything in One Place
Event Owl brings together trader applications, payments, documents, communications and reporting into one simple organiser dashboard.
Instead of managing information across emails, spreadsheets, paper forms and multiple folders, everything is stored securely and accessible whenever you need it.
One Dashboard. One Login. One Place For Everything.
- View trader applications.
- Review uploaded documents.
- Track payments and booking status.
- Approve or decline applications.
- Send and receive communications.
- Access reports and trader information.
Whether you're running a village fete with twenty stalls or a major festival with hundreds of exhibitors, Event Owl helps keep everything organised and easy to manage.
Designed Around Real Event Organisers
Unlike generic form builders or ticketing systems, Event Owl was built specifically for managing exhibitors, traders, stallholders and event paperwork.
Since 2014, we've worked alongside organisers of food festivals, Christmas markets, agricultural shows, community events, classic vehicle shows, craft fairs and many other events across the UK.
We understand that every event is different.
That's why Event Owl gives organisers the flexibility to create their own application forms, trader packages, payment options and approval processes.
Built by event organisers, for event organisers.
Practical, straightforward and designed around the way events actually work.
Less Admin. Better Communication.
One of the biggest challenges event organisers face is keeping traders informed whilst managing everything else involved in running an event.
Questions about application status, missing documents, payments and booking confirmations can quickly become time-consuming.
Event Owl helps reduce that workload through automated communications and clear application tracking.
Keep Traders Informed Without Chasing Emails.
- Applications received automatically.
- Booking status updates visible in dashboards.
- Payment confirmations issued automatically.
- Receipts available online.
- Document submissions tracked.
- Approval and decline notifications sent automatically.
- Important event information available in one place.
That means fewer emails, fewer phone calls and fewer repetitive tasks for organisers and volunteers.
Instead of spending hours answering the same questions, you can focus on planning and delivering a successful event.
Help Traders Apply Faster
Nobody enjoys completing the same information over and over again.
Event Owl allows traders to create a profile containing their business details, contact information and supporting documents.
When applying to future events, much of this information can be reused, making the application process quicker and easier.
Easier applications often lead to more completed applications.
The quicker and simpler the process is for traders, the more likely they are to complete their booking.
For organisers, that means less incomplete paperwork, fewer abandoned applications and a smoother booking experience for everyone involved.
No Subscriptions. No Long-Term Contracts.
We believe event organisers should only pay for the services they actually use.
That's why Event Owl has been designed to be flexible and accessible for events of all sizes.
Simple. Flexible. Low Risk.
- No expensive annual software licences.
- No lengthy contracts.
- No complicated setup process.
- No need to employ additional administration support.
Whether you're organising a one-day community event or a large multi-day festival, Event Owl can scale to suit your requirements.
Most organisers are surprised by how quickly they can be up and running.
Friendly Support When You Need It
We're not a large software company with a call centre.
We're a small UK-based team with genuine event management experience.
If you need help getting started, we're happy to guide you through the process.
- Advice on trader packages and pricing.
- Help creating application forms.
- Guidance on terms and conditions.
- Suggestions for risk assessments and event paperwork.
- Support throughout onboarding.
Our aim is simple: help you get your event online quickly and start receiving applications with confidence.
Getting Started is Easy
Creating your event takes just a few simple steps.
Step 1 – Create your organiser account.
Step 2 – Add your event details and trader packages.
Step 3 – Connect your payment account.
Step 4 – Start receiving trader applications.
Step 5 – Manage everything from one dashboard.
If you'd prefer to try the platform before committing, that's absolutely fine too.
You can create a private test event and experience the entire process exactly as your traders would see it.
Many organisers do this first to familiarise themselves with the system before launching their live event.
Ready to Save Hours of Event Admin?
Join the growing community of UK event organisers using Event Owl to simplify trader bookings, payments, paperwork and communications.
Spend less time chasing paperwork and more time creating great events.
Add Your EventYour event is unique.
Your booking system should work the way event organisers actually work.